Choir Hall Booking Form

Please use the form below to enquire about booking the choir hall for your birthday, charity event, wedding breakfast, corporate function etc.

Complete as many of the boxes as possible and click on SUBMIT at the bottom of the page.  An auto-populated email will appear in a new window, please check the content and then “send” the email in the normal manner. The e-mail will be sent directly to the Choir Secretary and Hall Booking Manager who will respond with a quotation at the earliest opportunity.

If you prefer, or in case of difficulty, please e-mail giving as much information as you can.

Please note that this is an enquiry only and does not mean that the Choir Hall is booked for your event.


Name of Organisation:
Date of function:
Your contact details (Please include name, phone numbers, e-mail):
Type of function e.g. party, entertainment (band/disco/none), exhibition:
Food: In Hall/Backroom/None:
Number of guests and possible layout e.g. tables/dance/theatre/boardroom:
Note: Maximum number of persons seated a tables 160. Maximum hall capacity 200 persons seated in rows, including any entertainers, staff etc.
Proposed times of event: From/Until:
Proposed times access to hall required: From/Until:
Is bar extension required (£30 extra inc.VAT)?:

Important information you must agree on:

Payments made payable to Caldicot Male Voice Choir before the start of the event.

A deposit of £100 will be required until it is decided by the hall management that no damage has been incurred and specifically the hall is left in its original pre-event condition both inside and outside on Choir grounds. Extensive damage to fixtures and fittings will be dealt with by the committee and necessary action taken.

All food waste must be bagged and taken away immediately after the event or before 10.45am the next day. Failure to comply with this will result in a fee of £25.

No helium balloons, no party poppers are permitted and all coloured serviettes and table-cloths are to be of “non-run” quality in order to protect our flooring.

No sexually explicit shows (strippers etc.) will be accepted.

Only drinks purchased at the Hall bar may be consumed unless by prior arrangement.

Any further comments:

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4 thoughts on “Choir Hall Booking Form”

  1. Please can you let me know if 26 November is available and cost of booking the hall asap thank you lyn myer

    1. Lyn, thank you for your enquiry. Your message has been passed on to the Hall Manager who will be in contact with you via email. Out of interest did you try completing the hall booking enquiry form? If not, please do this as it will provide the Hall Manager with all the initial information he will need. Many thanks.

  2. To Secretary of Caldicot Choir. 15th August 2019
    Dear Ken, We recently held my mothers 100th birthday party at the choir hall. We have to say the hall is the perfect place for occasions such as this. For many of the guests it was their first time of visiting the hall and they were really impressed with the hall and its facilities. The help and advice we received from yourself, Mike, Dave, Leon and the rest of the team in organising the event added greatly to the success and many compliments received on the evening. Entertainer Richard Harris was, of course, spot on with his music. Catering was provided by The Baguette Shop in the village which also had lots of compliments. Many thanks to all involved for making a 100 year old lady very happy. Kind regards Gill Cochrane & Keith Watkins.

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